Executive Coordinator - Marketing & Cultural
Return to Career Listings // Executive Coordinator - Marketing & CulturalThe Executive Coordinator will support and report directly to the Chief Marketing Officer and one other Cultural Influence leader serving as an integral member of the Marketing Team. This is a critical role and valued partner to the Leadership team, requiring the ability to navigate a dynamic environment, reprioritize needs, and seek assistance when required. The Executive Coordinator identifies and resolves problems in a timely manner, gathers and analyzes information skillfully, maintains confidentiality, and anticipates the needs of those they support.
Essential Functions
- Coordinate and manage activities such as travel arrangements, internal and external business meetings, client or third-party appointments, conferences, and general office events, including scheduling of conference room use and catering needs
- Prepares information for meetings and debriefs after for follow-up
- Support executives as the key liaison for strategic relationship management and communications relative to meetings, conference calls, invitations, interviews, etc.
- Manage and produce expense reports for executives in a timely manner
- Manages calendars and seeks opportunities to enhance efficiencies. Makes last minute calendaring decisions based on priority and business needs using sound judgement. Advises of last-minute scheduling changes/conflicts and communicates via email, telephone and/or text message when appropriate.
- Manages team-wide projects/programs as needed.
- Prepares, builds and manages all Power Point presentations/decks and other reports utilizing Gibson templates.
- Effectively exhibit strong attention to detail and problem-solving skills
- Organize and maintain files and records – both electronic and paper
- Coordinate, supervise, and complete special projects
- Ability to handle confidential information sensitively in a highly professional manner
- Ability to successfully work in a fast-pace and demanding environment
- Perform other duties as assigned
Team Coordination
- Support Gibson Leadership Team in scheduling Sound Checks, executive team meetings, board, and alliance meetings, and/or other events involving multiple cross functional participants
- Participate, as requested, in meetings to take notes and summarize action plans and help ensure timely delivery of required actions
Other duties
- Employee can be asked to perform other duties that are reasonable within the area of expertise
- Establishing and maintain strong relationships with teams locally and globally
- Coordinator may be required to work some evenings or weekends for various events or engagements with (or on behalf of) the CMO or Sr Director of Cultural Influence/Global Exec Dir of Gibson Gives
Required Skills/Abilities
- Exceptional written/verbal communication skills
- Discretion with sensitive information
- Outstanding organizational and follow-up skills
- Requires creative thinking and problem-solving skills.
- Must be able to manage multiple projects simultaneously and organize workload to meet organizational timelines in a fast paced, high growth environment.
- Solid interpersonal skills with proven ability to develop and maintain effective relationships at all levels of the organization.
- Ability to handle confidential information sensitively in a highly professional manner.
- Flexibility to adapt quickly to changing circumstances; able to proactively question and challenge to prioritize and identify solutions in timely manner.
- Must be authorized to work in the United States
- Personable, fun, team oriented with a love for music – with guitar appreciation as a plus.
Education and Experience
- 5+ years of experience in senior level executive support
- Experience in prioritizing work and multi-tasking
- Experienced/Proficient in Microsoft Word, Power Point, Excel, Photoshop, Teams and Outlook
Work Environment
Internal:
- Nashville Headquarters
- Manufacturing locations
- Showrooms and The Gibson Garage
External:
- Sales office locations / Supplier manufacturing locations
Travel Requirements
- Periodic travel to and between the company’s locations may be required (approximately 5-10%).
Physical Demands
- Basic physical stances and actions (sitting, standing, walking) and transfer of guitars
We celebrate diversity and Gibson Brands, Inc is an Equal Opportunity employer.