Executive Coordinator - Marketing & Cultural

The Executive Coordinator will support and report directly to the Chief Marketing Officer and one other Cultural Influence leader serving as an integral member of the Marketing Team.  This is a critical role and valued partner to the Leadership team, requiring the ability to navigate a dynamic environment, reprioritize needs, and seek assistance when required. The Executive Coordinator identifies and resolves problems in a timely manner, gathers and analyzes information skillfully, maintains confidentiality, and anticipates the needs of those they support.

Essential Functions

-              Coordinate and manage activities such as travel arrangements, internal and external business meetings, client or third-party appointments, conferences, and general office events, including scheduling of conference room use and catering needs

-              Prepares information for meetings and debriefs after for follow-up

-              Support executives as the key liaison for strategic relationship management and communications relative to meetings, conference calls, invitations, interviews, etc.

-              Manage and produce expense reports for executives in a timely manner

-              Manages calendars and seeks opportunities to enhance efficiencies. Makes last minute calendaring decisions based on priority and business needs using sound judgement. Advises of last-minute scheduling changes/conflicts and communicates via email, telephone and/or text message when appropriate.

-              Manages team-wide projects/programs as needed.

-              Prepares, builds and manages all Power Point presentations/decks and other reports utilizing Gibson templates.

-              Effectively exhibit strong attention to detail and problem-solving skills

-              Organize and maintain files and records – both electronic and paper

-              Coordinate, supervise, and complete special projects

-              Ability to handle confidential information sensitively in a highly professional manner

-              Ability to successfully work in a fast-pace and demanding environment

-              Perform other duties as assigned 

Team Coordination

-              Support Gibson Leadership Team in scheduling Sound Checks, executive team meetings, board, and alliance meetings, and/or other events involving multiple cross functional participants

-              Participate, as requested, in meetings to take notes and summarize action plans and help ensure timely delivery of required actions

Other duties

-              Employee can be asked to perform other duties that are reasonable within the area of expertise

-              Establishing and maintain strong relationships with teams locally and globally 

-              Coordinator may be required to work some evenings or weekends for various events or engagements with (or on behalf of) the CMO or Sr Director of Cultural Influence/Global Exec Dir of Gibson Gives

Required Skills/Abilities

• Exceptional written/verbal communication skills
• Discretion with sensitive information
• Outstanding organizational and follow-up skills
• Requires creative thinking and problem-solving skills.
• Must be able to manage multiple projects simultaneously and organize workload to meet organizational timelines in a fast paced, high growth environment.
• Solid interpersonal skills with proven ability to develop and maintain effective relationships at all levels of the organization.
• Ability to handle confidential information sensitively in a highly professional manner.
• Flexibility to adapt quickly to changing circumstances; able to proactively question and challenge to prioritize and identify solutions in timely manner.
• Must be authorized to work in the United States
• Personable, fun, team oriented with a love for music – with guitar appreciation as a plus.

Education and Experience

-              5+ years of experience in senior level executive support

-              Experience in prioritizing work and multi-tasking

-              Experienced/Proficient in Microsoft Word, Power Point, Excel, Photoshop, Teams and Outlook

Work Environment 

Internal:

• Nashville Headquarters
• Manufacturing locations
• Showrooms and The Gibson Garage

External:

• Sales office locations / Supplier manufacturing locations

Travel Requirements 

• Periodic travel to and between the company’s locations may be required (approximately 5-10%). 

Physical Demands 

• Basic physical stances and actions (sitting, standing, walking) and transfer of guitars